Human Resources Executive

Department: Technology

Reporting Structure: Reports to the HR Manager

Job Summary:

ACME Web Technology is seeking a Human Resources Executive to join our dynamic team and contribute to our talent management strategy.

Responsibilities:

• Assist in recruitment processes including job postings, screening, interviewing, and onboarding new employees.
• Support the management of employee relations and provide guidance on HR policies and procedures.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Proven experience in HR or related field.

Key Responsibilities:

1. Stakeholder Collaboration: Engage regularly with department heads and management to understand hiring needs and business requirements.
2. End-to-End Recruitment: Manage the complete recruitment lifecyclefrom sourcing to selectionfor both technical and non-technical positions using diverse platforms like job portals, LinkedIn, referrals, and headhunting.
3. Interview Coordination: Conduct and schedule interviews, manage shortlisting, and ensure smooth communication with potential candidates.
4. Onboarding & Documentation: Handle onboarding formalities including LOI, appointment letters, confirmation, promotion, increment, and exit documentation.
5. HRMS & Personnel Records: Maintain accurate employee data through HRMS systems and ensure proper documentation of personnel files and statutory forms.
6. Payroll & Attendance Management: Administer salary processing, attendance, and leave records, ensuring timely payroll disbursement and statutory compliance.
7. Employee Engagement & Development: Drive employee engagement initiatives and support talent development plans in collaboration with business leaders.
8. Compliance & Grievance Handling: Monitor employee grievances, conduct exit interviews, manage disciplinary actions, and maintain a fair and compliant work environment.
9. Employee Relations & Culture Building: Foster a healthy workplace by addressing concerns, conducting satisfaction surveys, and supporting a positive employee experience.
10. MIS & HR Reporting: Maintain and present periodic reports for new joiners, confirmations, exits, transfers, and other HR metrics for leadership review.

  Preferred Candidate Profile:

1. Experience: Minimum of 1 year in a Human Resources Executive or Generalist role, preferably in a mid-sized or fast-paced organization.
2. Educational Qualification: Bachelors or Master’s degree in Human Resources, Business Administration, or a related field.
3. Communication Skills: Excellent written and verbal communication skills for professional interactions and documentation.
4. Recruitment Expertise: Proven experience in sourcing and hiring through multiple channels including social platforms, referrals, and job boards.
5. Technical Proficiency: Proficient in MS Office (Excel, Word, PowerPoint) and capable of working on HR software and payroll systems.
6. Interpersonal Skills: Strong relationship-building skills with the ability to interact confidently across all levels of the organization.
7. Time & Task Management: Demonstrates the ability to prioritize tasks, meet deadlines, and manage time effectively.
8. Attention to Detail: Highly organized with a commitment to accuracy and completeness in documentation and reporting.
9. Problem-Solving Ability: Able to identify issues and implement timely, effective solutions independently or through collaboration.
10. Statutory Knowledge: Familiar with labor laws, PF, ESIC, Professional Tax, and TDS regulations relevant to payroll and HR operations.